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PURCHASE COLLEGE
BUSINESS PROCEDURES MANUAL

TABLE OF CONTENTS

  1. Introduction
    1. Definitions of Commonly Used Terms
    2. Frequently Used Acronyms
    3. Summary of Fiscal Controls

  2. Receiving and Payment
    1. Receiving and Payment Process
    2. Timely Vendor Payment
    3. Confirming Purchases
    4. Contract Liquidation
    5. Reimbursements for Lunches and Receptions
    6. Sub-Object Codes
    7. Honorariums/Independent Contractors
    8. Newspaper Advertising
    9. Moving Expense Reimbursement

  3. Travel Reimbursement
    1. General Travel Policies
    2. Travel Cost Reimbursement
    3. Travel Advances
    4. Tax on Lodging
    5. American Express Corporate Credit Card
    6. Interviewee Travel Expenses

  4. Income Fund Reimbursable Billing and Collection
    1. Contracting to Provide Goods or Services
    2. Billing and Collection Controls
    3. Project Collections
    4. Deposit of Project Collections
    5. Change Funds
    6. Returned IFR Checks
    7. Adjustments to Billed Amounts
    8. Reconciliation
    9. Other Procedures

  5. Account Management
    1. Allocation Transfer
    2. Expenditure Transfer
    3. Personnel Actions
    4. Internal Control Program

  6. Accounting Reports
    1. Departmental Reports - All Accounts
    2. Departmental Reports - Income Fund Reimbursable

  7. Accounting System Inquiry
    1. SAMI - SUNY Accounting Master Inquiry
    2. SAMD - SUNY Accounting Master Inquiry by Discrete Object
    3. SUIQ - SUNY Purchase Order/Voucher Inquiry Main Menu
    4. SAMO - SUNY Accounting Master Inquiry by Major object
    5. SCAJ - SUNY Chronological Accounting Journal

  8. Purchasing
    1. Procurement
    2. Documentation
    3. Market Sources
    4. Special Purchasing Processes
    5. Contracts
    6. Insurance
    7. Small Claims

  9. Institutional Services
    1. Equipment Management

  10. Telecommunications Procedures Manual
  11. Students' Union Procedures Manual
    This is a PDF-version (Adobe Acrobat), of the Students' Union Procedures Manual. You can download this file and use Acrobat reader to view and print it. To download a free copy of the translation software, go to Adobe Acrobat Reader: Get Adobe Acrobat Reader To be able to view this in Adobe PDF Web Accessibility format click here.

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